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Pre-Shipment Inspection - Ensuring Quality and Compliance


Pre-Shipment Inspection: Ensuring Quality And Compliance

Ensure compliant, defect-free products with our pre-shipment inspection services. Trust our highly qualified inspectors to ensure quality and compliance before your goods leave the factory.

What Is Pre-Shipment Inspection And Why Is It Important?

Pre–shipment inspection, also known as Final Inspection , is a vital quality control process conducted by third-party inspection companies on behalf of buyers, importers, or manufacturers. A pre-shipment inspection aims to ensure that the products being shipped comply with the agreed-upon specifications, quality standards, and regulatory requirements. By thoroughly examining goods before they leave the manufacturer’s premises, PSI helps mitigate the risk of receiving defective or non-compliant products. Here is the importance of pre-shipment inspection and how it safeguards the interests of both buyers and sellers.

Reducing Risks for Buyers and Sellers

By conducting a pre-shipment inspection, both buyers and sellers can reduce the potential risks associated with international trade. For the buyer, it helps to minimize the likelihood of receiving substandard products, while for the seller, it reduces the chances of disputes or damage to their reputation. By confirming that the products meet the agreed-upon specifications, PSI fosters trust and confidence between trading partners, ultimately contributing to a smoother and more successful transaction.

Ensuring Product Quality and Compliance

A key advantage of PSI is that it verifies that the products being shipped adhere to the desired quality standards and conform to any legal or regulatory requirements. By carrying out a meticulous assessment, inspection agencies can identify and rectify any discrepancies or defects before the shipment leaves the factory.

Facilitating Timely Deliveries

An effective PSI can help ensure that products are shipped on schedule, avoiding any unforeseen delays caused by non-compliant goods. By identifying and addressing any issues before shipment, the inspection process aids in maintaining the agreed-upon delivery timeline.

Supporting Ethical and Sustainable Practices

A comprehensive pre-shipment inspection can also promote ethical and sustainable practices in the supply chain. By examining labor conditions, environmental compliance, and social responsibility, PSI encourages businesses to adhere to internationally recognized standards and regulations.
Pre-shipment inspection

Benefits Of Pre-Shipment Inspection

Pre-shipment inspection (PSI) is a key step in the supply chain process that ensures the quality and quantity of goods before they leave the supplier’s premises. It’s a valuable tool that provides numerous benefits for businesses looking to streamline their supply chain operations and mitigate risks.

One of the primary advantages of PSI is that it helps businesses ensure that the goods meet the buyer’s requirements and specifications. This reduces the risk of costly product rejections and returns, improving customer satisfaction and significant cost savings. Moreover, PSI helps identify any issues or defects in the products before shipment, enabling prompt corrective action and preventing potential problems that could impact the timely delivery of goods. This is crucial in ensuring that the supply chain remains efficient and optimized.

In addition to the benefits mentioned above, PSI also provides an extra layer of protection against fraud and counterfeit goods, particularly in industries where product safety and quality are crucial. This is because pre-shipment inspections verify the authenticity and quality of the goods, which helps businesses protect their brand reputation and prevent any legal or regulatory issues. By ensuring that their products comply with industry standards and regulations, businesses can also demonstrate their commitment to providing safe and reliable products to their customers.

Pre-Shipment Inspection Process: What To Expect

If you’re importing goods from a foreign supplier, you must ensure they strictly meet your quality standards and specifications. A pre-shipment inspection can help you do just that. It includes on-site visits, quantity verification, and function and safety testing. Here is what to expect during a pre-shipment inspection, including the steps involved and how Tetra Inspection can help you streamline the process.

Tetra Inspection‘s expert inspectors will visit the production site or factory to conduct a thorough inspection of your products. This is done when the production is completed 100%, and at least 80% of your order has been packed and ready for shipping.

The inspectors will verify the quantity of products and packaging, ensuring that everything is accurate and safe for transportation.

Using the Acceptance Quality Limit (AQL) method, the inspectors will randomly select a sample of products for inspection, ensuring that the results are statistically accurate.

Tetra Inspection will verify that the products conform to the specifications agreed upon in the contract, including size, color, weight, and packaging.

The selected sample will undergo rigorous testing to ensure that it functions properly and meets safety standards. This includes various tests such as pull tests, fatigue tests, and stretch tests for garments, and safety tests for electronics and mechanical products.

Tetra Inspection will check for visible defects and classify them as major, minor, or critical defects. The inspectors will make a pass or fail decision based on predetermined tolerance levels.

After completing the inspection, Tetra Inspection will provide you with detailed and unbiased inspection reports and certificates, verifying whether the products meet the specifications stated in your contract.


When To Schedule A Pre-Shipment Inspection

A pre-shipment inspection (PSI) should be scheduled at an optimal time to ensure product quality, compliance, and timely delivery. To determine the best time for a PSI, consider the following factors:
When To Schedule A container loading Inspection​

Initial Product Checking

0-20% Production Complete
Conducted at the beginning of the production process to ensure raw materials and components meet quality standards

During Production Inspection

20-40% Production Complete

Performed when around 20-80% of the production is complete to identify issues early on and monitor production progress.

Pre-Shipment Inspection

80-100% Production Complete

Scheduled when 80-100% of the production is completed and at least 80% of the products are packed.

Container Loading Check

100% Production Complete

Performed at the time of loading the shipping container to ensure correct products, quantities, and packaging before transportation.

Comprehensive Checklist

What Checks Are Carried Out During A Pre-Shipment Inspection?

Pre-shipment inspections (PSIs) are conducted to safeguard product quality, safety, and compliance before shipping to their destination. At Tetra Inspection, we pride ourselves on our meticulous approach to PSI, offering clients the confidence that their goods meet the highest industry standards. Here is the comprehensive checklist of the checks carried out during a Pre-shipment Inspection to provide you with a clear understanding of what to expect.

Visual Inspection

Functional Testing

Quantity Verification

Dimensional Inspection

Documentation Review

Trust Tetra Inspection

Why You Should Trust Tetra Inspection For Your Supplier Verification Audit Needs

At Tetra Inspection, our comprehensive pre-shipment inspection checklist covers every crucial product quality and compliance aspect. When you collaborate with us, you can have confidence that your products will adhere to the most stringent industry standards, minimizing potential safety hazards and safeguarding the integrity of your brand.

Expertise Of Experienced Inspectors

Tetra Inspection employs skilled inspectors knowledgeable in global export regulations, ensuring inspections are carried out by professionals well-acquainted with your target country’s specific requirements.

Detailed Reports With Digital Evidence

Our Pre-shipment Inspection report comes with digital evidence, enabling efficient identification, categorization of defects and recommendations.

Open Communication And Collaboration

We value open communication and collaboration, that allows us to tailor our services to our clients’ specific needs and preferences.

Global Coverage

Tetra Inspection has a strong network of 350+ skilled inspectors located in 40 countries, catering to diverse clients and industries.

Schedule Your Pre-Shipment Inspection Today

Trust our expert team of highly experienced inspectors to thoroughly inspect your products before
shipment, minimizing risks and ensuring compliance with international standards.

Common Questions About
Pre-Shipment Inspection, Answered (FAQ)​

The cost of a pre-shipment inspection depends on the pricing plan you choose. Here are the available options:


Standard Rate:

  • Price: $240 per man-day

Monthly Plan

  • Price: $189 per man-day (over 20% savings)
  • Billed Monthly at $1,899 for 10 inspections across Asia

Annual Plan (Recommended):

  • Price: $158 per man-day (over 35% savings)
  • Billed Monthly at $1,584 for 120 inspections across Asia (12 months subscription)

Our pre-shipment inspection services boast the fastest turnaround time in the industry, thanks to our extensive network of 350+ inspectors across 40 countries. We can inspect with as little as 12-24 hours’ notice and deliver the inspection report on the same day the inspection is completed.

If quality issues are discovered during the inspection, our inspector will thoroughly document the defect with images and categorize it as major, minor, or critical. They will report their findings to you. Based on the inspections report, you can decide whether to:


  1. Accept the products as they are, considering the defects are within an acceptable range.
  2. Request the supplier to fix the issues before shipment and schedule a re-inspection to ensure the corrections have been made.
  3. Reject the products and negotiate with the supplier for replacements or refunds.

While pre-shipment inspections can be conducted on various products, there may be cases where inspections are not possible or prohibited due to legal or regulatory restrictions. Examples of such products include:


  1. Hazardous materials or substances that pose a risk to the inspector’s safety or health.
  2. Products under strict intellectual property or trade secret protection restrict access to authorized personnel only.
  3. Prohibited or illegal items: Items banned or restricted by international law, local regulations, or the inspection company’s internal policies.


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Trust our expert team of highly experienced inspectors to thoroughly inspect your products before
shipment, minimizing risks and ensuring compliance with international standards.